School Site Council » The Bylaws of Foshay's SSC

The Bylaws of Foshay's SSC

Foshay Learning Center

School Site Council Bylaws

February 2006, March 2007, October 2013, October 2019


Article I

Duties of the School Site Council

The School Site council of Foshay Learning center, herein after referred to as the council, shall carry out the following duties:

  • Obtain recommendations for, and review of the proposed Single Plan for Student Achievement from all school advisory committees.
  • Develop and approve the plan and related expenditures in accordance with all state and federal laws and regulations.
  • Recommend the plan and expenditures to the governing board for approval
  • Provide ongoing review of the implementation of the plan with the principal, teachers and other school staff members.
  • Make modifications to the plan as the need arises.
  • Submit the modified plan for the governing board approval whenever a material change (as defined by the district governing board policy) is made in planned activities or related expenditures.
  • Annually, (and at the end of each trimester, semester, etc.) evaluate the progress made toward school goals to raise the academic achievement of all students.
  • Carry out all other duties assigned to the council by the district governing board and by state law. 


Article II


Section A: Composition

The council shall be composed of 20 members, selected by their peers, as follows:

  • 7 classroom teachers
  • 2 other school staff members
  • 5 parents or community members
  • 5 students
  • The school principal shall be an ex officio member of the council


Council members chosen to represent parents may be employees of the school district so long as they are not employed at Foshay Learning Center.


Section B: Term of Office

B1- Terms: Council members shall be elected for two year terms. At the first regular meeting of the council, each member’s current term of office shall be determined and the minutes shall reflect each member’s term. The exception to the two year term will be to the elected 12th grade members who can not continue to serve the full 2 year term due to culmination/graduation.  

B2- Member resignation: If a member resigns their position will be filled by an alternate.  The alternate will complete the term held by the resigning member.

B3- Alternate elections: One alternate for the parent/ student side and one alternate teacher/ other staff side will be elected. 


Section C: Voting Rights

Each member of the council is entitled to one vote and may cast that vote on any matter submitted before the council. Absentee ballots shall not be permitted. Alternates will not have a vote until they replace a standing member. 


Section D:  Termination of Membership

The council may, by affirmative vote of three-fourths of all its members, suspend or expel a member for conduct unbecoming a council member. Council memberships shall be terminated for any member with excessive absences.  Excessive absences shall be defined as a missing three meetings in one school year. Any elected member may terminate his or her membership by submitting a written letter or resignation to the council chairperson.


Section E:  Transfer of Membership

Parents can transfer membership to a community member. This overrides an alternate member.


Section F:  Vacancy

Any vacancy on the council occurring during the term of a duly elected member shall be filled by the previously elected alternate member to fill the remainder of the term of the vacant seat. 


Article III



Section A: Officers

The officers of the council shall be a chairperson, vice-chairperson, secretary, and parliamentarian. 


 The Chairperson Shall:

·        Preside at all meetings of the council.

·        Sign all letters, report and other communications of the council.

·        Perform all duties incident to the office of the chairperson.

·        Have other such duties as the prescribed by the council.


The Vice-Chairperson Shall:

·        Represent the chairperson in assigned duties.

·        Substitute for the chairperson in his or her absence.


The Secretary Shall:

·        Keep minutes of all regular and special meetings of the council.

·        Transmit true and correct copies of the minutes such meetings to members of the council and to following other persons: and ensure them in a public place.

·        Provide all notices in accordance with these bylaws.

·        Be custodian of the records of the council. 

·        Keep a register of the names, addresses and telephone numbers of each member of the council, the chairpersons of the school advisory committees, and others with whom the council has regular dealings, as furnished by those persons.

·        Perform other such duties as assigned by the chairperson or the council. 


The parliamentarian shall:

·        Advise the chairperson and council on parliamentary procedures.

·        Enforce Robert’s Rules of Order.


Section B: Elections and Terms of Office

The officers shall be elected annually, at the first meeting of the full council, and shall serve for one year, or until each successor has been elected.  


Section C: Removal of Officers

Any officer may be removed from their office by a three-fourths vote of all the members.


Section D:  Vacancy

A vacancy in any office shall be filed at the earliest opportunity by a special election of the council for the remaining portion of the term of office. 


Article IV



Section A: Sub-committees

The council may establish and abolish sub-committees of their own membership to perform duties as shall be prescribed by the council. A committee can be composed of non SSC members. At least one member of the committee must be an SSC member and there must be a student, teacher, and a parent or community representative on the committee. No sub-committee may exercise the authority of the council. 


Section B: Other Standing and Special Committees

The Council may establish and abolish standing or special committees with such composition as determined by the council and to perform such duties as shall be prescribed by the council.  No such committee may exercise the authority of the council. 


Section C: Membership

Unless otherwise determined by the council, the council chairperson shall appoint members of the standing or special committees. A vacancy on a committee shall be filled by appointment made by the chairperson. 


Section D: Terms of Office

The council shall determine terms of office for members of a committee.


Section E: Rules

Each committee may adopt rules for its own governance consistent with these bylaws or rules adopted by the council, or policies of the governing board. 


Section F: Quorum

A majority of the members of the committee shall constitute a quorum, unless otherwise determined by the council. The act of a majority of the members present shall be the act of the committee, provided a quorum is in attendance.



Article V

Meeting of the Council


Section A:  Meetings

The council shall meet regularly on the 3rd Monday of each month unless otherwise determined by the council. Special meetings of the council may be called by the chairperson, or by a majority vote of the council. 


Section B: Place of Meetings

The council shall hold its regular meetings at a facility provided by the school, unless such a facility accessible to the public, including handicapped persons, is unavailable.  Alternate meeting places may be determined by the chairperson or by majority vote of the council.


Section C: Notice of Meetings

Public notice shall be given of all meetings at least 72 hours in advance of the meeting.  Changes in the established date, time, or location shall be given special notice. All meetings shall be publicized in the following venues: the weekly bulletin, the online Master Calendar, and outside the doors at the main entrance.

All required notices shall be delivered to the council and the committee members no less that 72 hours, and no more than 10 days in advance of the meeting, personally or by mail/e-mail. 


Section D:  Quorum

The act of a majority of the members present shall be the act of the council, provided a quorum is in attendance, and no decision may otherwise be attributed to the council.  A 50% plus 1 majority of the council, Staff and Community, must be in attendance in order for a quorum to be called. 


Section E: Conduct of Meetings

Meetings of the council shall be conducted in accordance with the rules of order established by Education Code Section 3147©, and with Robert’s Rules of Order or an adaptation thereof approved by the council. 


Section F: Meetings Open to the Public

All meetings of the council, and of the committees established by the council, shall be open to the public. Notice of such meetings shall be provided in accordance with section C of this article.



Article VII


An amendment of these by-laws may be made at any regular meeting of the council by a vote of three-fourths of the members present.  Written notice of the proposed amendment must be submitted to council members at least two days prior to the meeting at which the amendment is to be considered for adoption.